When it comes to running a successful business, the little things often matter the most. Printing is one of those everyday tasks that seems minor, but it quickly adds up in cost, security risks, and environmental impact. For small and medium-sized businesses, unmanaged printing can quietly drain resources and jeopardize sensitive information. That's why smart businesses choose PaperCut, a comprehensive print management solution designed to streamline workflows, enhance security, and reduce unnecessary expenses.
What Exactly is PaperCut?
PaperCut is advanced print management software that gives businesses complete visibility, control, and security over their printing operations. Whether you're printing from the office, at home, or remotely from a mobile device, PaperCut ensures every print job is monitored, secured, and optimized.
Think of PaperCut as the smart brain behind your printing activities—always ensuring efficiency, security, and cost-effectiveness.
With PaperCut, your business can:
- Significantly reduce unnecessary print output.
- Enhance security by controlling who accesses your print devices.
- Implement intelligent printing policies to minimize waste.
- Securely support remote and mobile printing.
Why PaperCut Matters for Your SMB
Let’s consider some compelling statistics:
- Only 34% of organizations are confident in their print security. (IDC).
- More than 45% of printed documents are unnecessary (Gartner).
- Nearly 50% of IT helpdesk calls involve printer issues (Forrester).
PaperCut directly addresses these issues, helping your business optimize operations and protect sensitive data.
Key Features and Benefits of PaperCut
- Comprehensive Print Tracking & Cost Control
Ever wonder exactly how much money your business spends on printing? PaperCut provides detailed insights into your print usage, allowing you to track costs down to the individual user or department. Set print quotas, manage departmental budgets, and reduce unnecessary printouts.
Your benefit: Clearer spending insights and significant cost reductions.
- Secure Print Release (Say Goodbye to Unattended Documents)
Sensitive information left unattended on printers can expose your business to serious risks. PaperCut solves this with Secure Print Release, requiring employees to authenticate using a PIN, badge, or smartphone before their documents print.
Your benefit: Enhanced confidentiality and zero document exposure.
- User Authentication & Role-Based Access
PaperCut empowers businesses to control who prints, what they print, and how they print. Restrict access to color printing or high-volume print jobs based on user roles, significantly reducing misuse and waste.
Your benefit: Better resource management and minimized toner and paper costs.
- Mobile & Cloud Printing
Your workforce is increasingly mobile, and your print capabilities need to match. PaperCut supports secure printing from laptops, smartphones, and tablets, enabling productivity without compromising security.
Your benefit: Flexibility and productivity, no matter where your employees work.
- Integrated Scanning for Streamlined Workflows
PaperCut integrates seamlessly with your multifunction printers (MFPs), allowing employees to scan documents directly to email, network folders, or cloud storage services, streamlining document management.
Your benefit: Enhanced document workflow, improved security, and detailed reporting.
- Environmental Impact Tracking
Businesses striving for sustainability will appreciate PaperCut’s ability to track environmental impact. The software promotes eco-friendly practices like double-sided and grayscale printing, providing real-time feedback to users about their environmental footprint.
Your benefit: Lower environmental impact, reduced costs, and enhanced sustainability.
Enhancing Your Business’s Print Security
Print security isn’t just about protecting your network—it’s about safeguarding printed information as well. PaperCut secures your printing environment with:
- Follow-Me Printing: Documents are only released when users authenticate at the printer.
- End-to-End Encryption: Data remains secure throughout the print lifecycle.
- Watermarking and Digital Signatures: Documents are marked to deter unauthorized distribution.
- Multi-Factor Authentication (MFA): Adds an additional security layer by requiring user verification at the printer.
Your benefit: Complete peace of mind knowing your sensitive documents are secure.
How PaperCut Helps Your Business Save Money
Printing can become a significant cost center without proper management. PaperCut helps SMBs cut costs by:
- Setting print policies (such as mandatory duplex printing).
- Routing jobs to the most cost-efficient printers.
- Implementing user quotas and print rules to reduce unnecessary printing.
Your benefit: Lower printing costs without disrupting daily operations.
Is PaperCut the Right Solution for You?
If you’re looking for better control, improved security, and reduced costs in your print environment, PaperCut is the ideal solution. It’s easy to deploy, scalable as your business grows, and offers powerful yet simple tools to manage printing more efficiently.
At American Business Machines, we understand your need for effective and secure print solutions. As your trusted partner, we’ll help you implement PaperCut to transform your print operations, improving productivity, reducing waste, and enhancing your document security.
Ready to take control and see immediate improvements in your printing environment? Contact American Business Machines today and discover how PaperCut can revolutionize your business’s print management.