The Top 10 Office Technology Upgrades to Maximize Efficiency in 2025

In 2025, staying competitive means staying connected, protected, and productive. Whether you're managing a school district, law firm, medical office, or city department, investing in the right office technology can boost your team’s efficiency and your bottom line.

At American Business Machines, we’ve seen how the right tools can transform how businesses operate. Here are ten impactful technology upgrades to consider this year to help streamline operations, reduce costs, and stay ahead.

1. Replace Outdated Copiers and Printers

If your print equipment is slow, constantly jamming, or missing key features like mobile printing, it's time for an upgrade. Modern Canon multifunction devices offer faster speeds, higher print quality, and improved security. Leasing options can reduce upfront costs while improving reliability.
Explore Canon Copiers & Printers 

2. Bring Wide Format Printing In-House

Architects, engineers, contractors, and planners often rely on wide format prints for blueprints and technical drawings. Printing in-house with a Canon PlotWave or ColorWave system saves time and money compared to outsourcing.
Learn About Wide Format Solutions
 

3. Implement Secure Print Solutions

Data breaches don’t just happen online. Sensitive documents sitting on printer trays can create compliance risks. With secure print and user authentication software like uniFLOW, you control who accesses what and when.

4. Upgrade Your Surveillance and Access Control

Commercial security cameras are smarter than ever. With cloud-based systems from Axis or Verkada, you can monitor activity in real time, store footage securely, and receive alerts from anywhere. Ideal for campuses, warehouses, and office buildings.
Learn more about ABM Security Options

5. Rely on Managed IT Services

If you’re tired of putting out IT fires, consider Managed IT Services. ABM can monitor your systems, handle updates, protect your network from cyber threats, and provide Helpdesk support so your team can focus on their work.

6. Switch to Unified Communications 

Still juggling landlines and remote workers? A cloud-based phone system like Elevate combines voice, video, chat, and file sharing in one easy-to-manage platform. Perfect for hybrid teams.

7. Optimize Output with Managed Print Services

Know exactly what you’re printing, where it’s going, and how much it costs. With MPS powered by uniFLOW, you can cut unnecessary printing, save on toner, and improve document security. This is especially useful for education, government, and healthcare organizations.

8. Digitize Your Paperwork with Document Management

Still chasing paper trails? Platforms like Laserfiche can automate workflows, digitize records, and simplify approvals across departments. Save space, reduce errors, and improve compliance.

9. Choose Business-Class Computers and Devices

Consumer-grade laptops aren't built for demanding workplaces. As an authorized Lenovo dealer, ABM provides reliable, secure, business-ready devices with warranty and support options.
Ask About Lenovo Solutions at abm1.com/contact

10. Support Your Team with Better Tech Onboarding

Even the best tools don’t help if your staff doesn’t know how to use them. ABM offers personalized training, helpdesk support, and a consultative approach to ensure your upgrades actually lead to meaningful results.

Let’s Build a Smarter Office Together

From printing to networking, ABM helps businesses across Central and Southern California modernize with trusted technology solutions. Let’s talk about which upgrades will have the biggest impact for your business in 2025.
Contact us today for your free tech assessment.