What is the Best Copy Machine for Small Businesses?

Small businesses rely on efficiency, cost-effectiveness, and reliability when it comes to office equipment, and one of the most essential devices in any office is the copy machine. Whether you're printing invoices, scanning contracts, or making copies of important documents, having the right copier can make all the difference. With so many options available, choosing the best one for your business can be overwhelming.

As an authorized Canon dealer, American Business Machines recommends Canon multifunction printers (MFPs) for small businesses. Canon’s reputation for innovation, reliability, and cost efficiency makes them a top choice. In this guide, we’ll highlight the best Canon copiers for small businesses and the key features that set them apart.

Why Canon Copiers Are Ideal for Small Businesses

Canon copiers offer a blend of high performance, user-friendly functionality, and affordability, making them a perfect fit for small business operations. Here’s why they stand out:

• All-in-One Functionality – Canon’s MFPs combine printing, copying, scanning, and faxing in a single device, reducing the need for multiple machines.
• Compact Designs – Ideal for small offices with limited space, Canon’s desktop and floor-standing models are designed to be efficient without taking up too much room.
• High-Speed Performance – Even at an entry-level price point, Canon copiers offer fast printing and copying speeds to keep up with business demands.
• Cost Efficiency – Canon devices are designed with energy-saving features and high-yield toner cartridges to reduce operating costs.
• Seamless Connectivity – Wireless printing, mobile integration, and cloud connectivity ensure employees can print and scan from anywhere.
• Security Features – Canon’s Uniflow and built-in security features protect sensitive business documents and help prevent unauthorized access.

Best Canon Copiers for Small Businesses

1. Canon imageRUNNER ADVANCE DX C359iF

• Best For: Small offices requiring high-quality color output with advanced features.
• Key Features:
  • Print speeds up to 36 pages per minute (ppm)
  • Intuitive 10.1" touchscreen interface
  • Mobile printing and cloud connectivity
  • Enhanced security features

2. Canon imageCLASS MF455dw

• Best For: Budget-conscious businesses seeking reliable monochrome performance.
• Key Features:
  • Print speeds up to 40 ppm
  • Compact, space-saving design
  • Auto-duplex printing to conserve paper
  • Secure Print feature to protect sensitive documents

3. Canon imageRUNNER ADVANCE DX 4900 Series

• Best For: Businesses needing robust black-and-white multifunction capabilities.
• Key Features:
  • Print speeds ranging from 25 to 45 ppm, depending on the model
  • High-capacity paper trays
  • Advanced security settings
  • Mobile and wireless connectivity

4. Canon imageRUNNER ADVANCE DX C3900 Series

• Best For: Small to mid-sized businesses requiring versatile color multifunction printers.
• Key Features:
  • Print speeds ranging from 26 to 35 ppm, depending on the model
  • Versatile media handling, including various paper sizes and types
  • Advanced security features
  • Sustainability-focused design with energy-efficient technologies

5. Canon imageFORCE C7165

• Best For: Small to mid-sized businesses needing high-volume, high-quality printing with advanced security features.
• Key Features:
  • Razor-sharp precision with D² Exposure technology (up to 4800 x 2400 dpi resolution)
  • High-volume and high-speed printing for in-house production
  • Versatile media handling, including coated paper, long-sheet feed, and water-resistant media
  • Advanced security features including Trellix™ Embedded Control
  • Seamless cloud connectivity with uniFLOW Online and Canon’s Cloud Connector
  • Sustainability-focused design with ENERGY STAR® and EPEAT® Gold certification

Choosing the Right Canon Copier for Your Business

When selecting the best copy machine for your small business, consider:

• Print Volume: How many copies and prints do you need per day?
• Color vs. Monochrome: Do you need high-quality color prints, or will black-and-white suffice?
• Connectivity Needs: Will employees print from mobile devices or the cloud?
• Space Limitations: Do you need a compact desktop model or a freestanding unit?
• Security Requirements: Are security features like user authentication and encrypted printing necessary?

Why the Canon imageFORCE C7165 Stands Out

The Canon imageFORCE C7165 is designed to push the boundaries of what’s possible in small business printing. With its high-speed performance and professional-level print capabilities, this model can handle anything from vibrant marketing materials to polished financial reports. Businesses that demand precision, efficiency, and reliability will appreciate this copier’s outstanding features:

• Print Better: Every print tells a story with Canon’s advanced technology, delivering clarity and vibrancy for professional-looking documents.
• Do More: This copier allows small businesses to streamline workflows, tackle diverse print jobs, and boost productivity effortlessly.
• Stay Ahead: Canon’s Unified Firmware Platform (UFP) enables ongoing updates to security and functionality, ensuring the device remains relevant and effective.
• Versatility Made Easy: This model can handle a wide range of print media, including coated paper and water-resistant media, making it ideal for businesses with diverse printing needs.
• Efficiency, Redefined: A user-friendly interface with categorized icons and a media sensor in the multi-purpose tray ensures that complex tasks become seamless operations.
• Sustainability Features: The C7165 is designed with energy-saving technology, increased use of recycled materials, and eco-friendly packaging to support corporate sustainability goals.

Get Expert Advice from American Business Machines

Finding the right copy machine doesn’t have to be complicated. At American Business Machines, we help small businesses select the best Canon copier to match their needs and budget. Whether you're looking for a cost-effective monochrome printer or a high-performance color MFP, we provide expert recommendations, installation, and support.

Contact us today to learn more about Canon’s industry-leading office solutions and find the best copier for your business!