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Should You Upgrade Your Copier? Signs Your Office Is Outgrowing It

Picture of McKenzie Swisshelm   McKenzie Swisshelm  ·  2 minute read

Your copier might not seem like a big deal until it starts slowing your business down. An outdated copier isn't just frustrating - it affects productivity and can cost your business money. If your office copier struggles to keep up, it’s probably time to upgrade. Here are clear signs your business has outgrown its current copier and why newer Canon models can make a significant difference.

Upgrade Office Copier

 

Frequent Repairs and Downtime

One clear sign that your copier is due for an upgrade is constant breakdowns. Frequent copier repairs are disruptive, costly, and negatively impact office productivity. According to a survey by IDC, businesses lose an average of 20 minutes per day per employee due to outdated office technology. Modern Canon copiers, like the imageRUNNER ADVANCE DX series, are designed for durability and reliability, reducing downtime significantly.

Slow Performance

Waiting for documents to print or scan slows your entire team down. If your employees constantly find themselves waiting around, your copier isn't meeting your business demands. Canon's latest copiers offer much faster print and scan speeds. For instance, the Canon imageRUNNER ADVANCE DX C5800 series can scan up to 270 images per minute, keeping your office running efficiently.

Poor Cloud Integration

The vast majority of businesses now depend heavily on cloud-based services. If your current copier lacks seamless cloud integration, you're wasting time on manual document handling. Canon's advanced models easily integrate with cloud services like Google Drive, Microsoft OneDrive, and Dropbox, simplifying document management and promoting better collaboration, especially for remote teams.

Declining Document Quality

Blurry text and faded images don't make a great impression on clients or partners. An older copier typically struggles to produce consistently high-quality prints. Upgrading to Canon’s modern copiers provides clear, professional-grade documents every time. Canon’s advanced imaging technologies, such as V2 Color, ensure precise colors and sharp text for professional presentations.

Outdated Security Features

Security is critical, especially when handling sensitive documents. Older copiers usually lack advanced security, putting your business data at risk. Modern Canon copiers include security features like encrypted printing, user authentication, and secure document storage. These copiers align with industry security standards, helping protect your business from data breaches.

Rising Operational Costs

Older copiers can quietly drain your budget with high energy use, frequent repairs, and costly toner replacements. Canon copiers offer energy-efficient designs with features like low-power sleep modes and quicker startup times. According to Energy Star, newer energy-efficient copiers can reduce electricity costs by as much as 30% compared to older models. Additionally, Canon’s intelligent toner and maintenance systems help manage and predict costs, making budgeting easier.

Poor Mobile and Remote Support

Flexible working environments are now standard, requiring reliable mobile support. If your copier isn't easily accessible by smartphones, tablets, and laptops, your workflow suffers. Canon's mobile-friendly solutions enable employees to print and scan directly from their devices effortlessly, enhancing productivity and collaboration no matter where they work.

How to Choose Your Next Copier

Recognizing these signs early can save your business time, money, and stress. When considering an upgrade, prioritize models offering reliability, security, speed, and cloud integration. Canon’s imageRUNNER ADVANCE DX series checks all these boxes, providing a versatile and powerful solution tailored for growing businesses.

Next Steps

If these signs resonate with your current office copier struggles, upgrading should be your next step. American Business Machines specializes in Canon copier solutions, helping you choose the ideal model to match your specific needs. Contact us today to learn how a new Canon copier can help streamline your operations, enhance productivity, and support your business growth.

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